Personal Information
In addition to the Master Folder, it is also a best practice for the veteran to keep all his personal information in a secure, central location that his next of kin can access in the unfortunate event of his or her death. In addition to the information itself, a secure system of storing login id and passwords must be maintained either as a printout or handwritten on paper, or stored digitally using a notes application such as Microsoft OneNote (with password protection), but most preferably through a good password manager like BitWarden, so that the NOK can access the relevant account page that the veteran was maintaining for all his or her personal information. Obviously, this would mean that the master password of the password manager should be shared with the NOK, maybe in the form of a sealed envelope.
Sample Personal Information Table
The following table is an indicative – though not necessarily all-encompassing – list of some of the important information that should be maintained.
| Item | Details |
|---|---|
| Personal Information | Aadhar, PAN, Driving License, Voter ID, Passport, Ration Card, Email Addresses and login particulars |
| Certificates | Birth, Education, Marriage, Domicile |
| Service and Retirement Particulars | Personal Number, PPO |
| ESM Cards | ECHS Card, CSD Smart Card, ROIC Card, ESM I-Card |
| Banking and UPI Details | Account Numbers of Savings Accounts, Fixed Deposits, Safe Deposit Lockers, Credit/Debit Cards/UPI IDs with PIN, Loans taken |
| Investments / Saving Schemes | Details of shares along with depositories, Demat Accounts, Mutual Funds, Debt Instruments (PPF, SCSS, NSC, SGB, etc) |
| Insurance | Details of Life, General (Vehicle), Medical Insurance Policies held |
| Tax | Information to access the Income Tax portal, Property Tax details |
| Utilities | Electricity, Gas, Telephone, Mobile account IDs, WiFi/Broadband |
| Information Technology and Mobiles | Login information for PCs/Laptop/Smartphone, software, cloud storage accounts |
| Club Memberships | RSAMI, SSTASC, RWITC membership details |
| Subscriptions | Software, online magazines/newspapers |
Indian Navy Family Logbook
Towards this end, NWWA has brought out an Indian Navy Family Logbook which is a good aide memoire to store personal data in a single point format. Various versions of this Logbook may be viewed / downloaded and filled by clicking on the relevant button below.
